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Best Practices for Hiring the Right Outsourcing Service for Your RTO: Save Time, Money, and Ensure Compliance

Outsourcing your RTO management tasks can be an effective way to streamline operations, reduce costs, and improve efficiency. However, choosing the right outsourcing service is critical to ensuring that your RTO remains compliant, saves time and money, and delivers quality training and assessment outcomes. In this blog post, we’ll explore some best practices for hiring the right outsourcing service for your RTO.

  1. Identify Your Needs: Before hiring an outsourcing service, it is essential to identify your RTO management needs. This could include tasks such as AVETMISS reporting, compliance management, course development, and student management system management.
  2. Research: Conduct thorough research on outsourcing services that specialise in RTO management. Look for a provider with expertise in the RTO sector and experience in delivering quality outcomes.
  3. Check Compliance: Ensure that the outsourcing service is aware of the compliance requirements of the RTO sector and is familiar with the Australian Skills Quality Authority (ASQA) standards. They should be able to provide you with references to back up their compliance management.
  4. Consider Communication: Communication is key when outsourcing tasks to another provider. Ensure that the outsourcing service has excellent communication skills and is available to answer any questions you may have.
  5. Quality Assurance: Ensure that the outsourcing service has a quality assurance process in place and has a reputation for delivering high-quality work.
  6. Cost: Consider the cost of outsourcing compared to hiring full-time employees. Outsourcing can be a cost-effective option, but it is essential to ensure that you are getting value for your money.
  7. Contract: Always have a written contract that outlines the terms and conditions of the outsourcing agreement, including the scope of work, timelines, and payment terms.

Why Choose Vivacity Team?

Vivacity Team is an outsourcing service that specialises in RTO administration, compliance, and course development. We provide a range of services, including AVETMISS reporting, student management system management, course materials and presentations development, and more. Here’s why choosing Vivacity Team is the right choice for your RTO:

  1. Expertise: Our team comprises skilled professionals with extensive experience in the RTO sector and a deep understanding of the compliance requirements and ASQA standards.
  2. Quality Assurance: We are committed to delivering high-quality services to our clients, ensuring that all tasks are completed to the highest standards.
  3. Compliance Management: Our team is equipped to handle all aspects of compliance management, ensuring that your RTO remains compliant and operates efficiently.
  4. HR Management: We take care of HR management for you, handling tasks such as recruitment, training, and performance management.
  5. Cost Savings: Hiring Vivacity Team is a cost-effective option compared to hiring full-time employees, as we take care of HR management and provide a range of outsourcing services at competitive rates.


Outsourcing to an expert RTO administration outsourcing service like Vivacity Team can significantly enhance your RTO management and save you time, money and compliance. By leveraging their expertise and comprehensive range of services, you can ensure that your RTO runs efficiently, meets compliance requirements, and delivers quality training and assessment outcomes. Follow these best practices to find the right outsourcing service for your RTO and take the first step towards enhancing your operations today!

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